13 Essential Work From Home Tools + BONUS

Published Date: August 01, 2020
Category: BLOGS

COVID19 pandemic is a global crisis that brought big changes to our day-to-day lives. It caused an unprecedented human and health crisis. Poses a threat to financial stability and economic loss. 

To keep employees safe during this pandemic many establishments implement alternative work arrangements from traditional office work to working from home – as they called it new normal.

Listed down below are the Work From Home Essentials Tools and Resources that can make your work from home easier and can help you through during this COVID19 Pandemic.

G-Suite-Family

G Suite. G Suite is a cloud computing collaboration and productivity apps for Business developed by Google. Discover how to manage a team, migrate emails, share files, work from anywhere, and set up mobile management. Another benefit of G Suite on every business is it allows employees to have their own Gmail accounts with an email address with your business domain e.g. (employeesname@yourbusinessname.com). This was formerly known as Google Apps until it was re-branded in late 2016.

However, G Suite is much more than just an email. It is basically the all-in-one work from home tools. It also includes a variety of applications and features that can come in quite handy. In fact, you’re probably already using or familiar with some of them. Varieties of applications include:

Gmail

Gmail makes you stay on top of the work that matters easier. With secure, ad-free email as a foundation, you can also chat, make voice or video calls, and stay on top of project work with shared files and tasks — all right in Gmail.

Meet

Google Meet helps your team stay securely connected with enterprise-grade video conferencing built on Google’s robust and secure global infrastructure. Meet is included with G Suite, G Suite Essentials, and G Suite for Education.

Meet takes the headaches out of joining a video call at work. Just set up a meeting and share a link. No worrying about whether teammates, clients, or customers have the right accounts or plug-ins.

Chat

Google Chat is a simplified 1:1 and group messaging. From direct messages to group conversations, Google Chat helps teams and businesses collaborate fluidly and efficiently from anywhere.

Securely connect with anyone you work with, and take group work to the next level with shared chat, files, and tasks. It can be used as a standalone app, or right in Gmail.

Calendar

Calendar designed for teams for you to spend less time planning and more time doing with shareable calendars that integrate seamlessly with Gmail, Drive, Contacts, Sites, and Meet so you always know what’s next.

Schedule events quickly by checking coworkers’ availability or layering their calendars in a single view. You can share calendars so people see full event details or just if you are free.

View and edit your schedule from your phone or tablet. Use our optimized mobile apps or sync with your phone’s built-in calendar.

Drive

Drive store any and every file. Get to access files anytime, anywhere from your desktop and mobile devices. It lets you control how files are shared.

G Suite’s Business and Enterprise editions provide flexible storage options so you will always have enough space for your files. With centralized administration, data loss prevention, and Vault for Drive, you can also easily manage users and file sharing to help meet data compliance needs.

Drive is also available as a standalone offering.

Sheets

Sheets is a cloud-based architecture that enables you to collaborate with anyone, anytime, anywhere. It was designed with the needs of agile organizations in mind. AI features mean you can tap into the right insights to make meaningful business decisions

Easily add collaborators to projects, see changes as they occur, receive notifications for edits that happen while you’re away, and chat with colleagues in the same document. All changes are automatically saved as you make them. And with offline access, you can create, view, and edit files wherever and whenever.

Docs

Docs Create and edit text documents right in your browser—no dedicated software required. Multiple people can work at the same time, and every change is saved automatically.

Slides

Slides let you create and edit polished presentations in your browser—no software required. Multiple people can work at the same time so everyone always has the latest version.

Forms

Forms let you create customs forms for surveys and questionnaires at no extra cost. Gather everything in a spreadsheet and analyze data right in Google Sheets.

Sites

Create a site, no programming, or design skills needed. Collaboratively create engaging, high-quality sites for your team, project, or event. It has a responsive interface that looks great on every screen from desktop to smartphone.

Keep

It is somewhat like your windows desktop sticky note but with Keep, it is easy to collaborate with your colleagues on notes, lists, photos, audio, and drawings. Capture brainstorm ideas quickly, keep them on hand while you work, and watch to-dos get checked off in real-time.

Currents

With Current, you can engage your employees. Have meaningful discussions. Communicate your ideas and get instant feedback. Work towards a common goal. Build a productive community where everyone stays on the same page.

Apps Script

Apps Script is the only low-code platform that makes it quick and easy to build business solutions that integrate, automate, and extend G Suite. With Apps Script, business users can build custom solutions on top of G Suite—no professional development experience required. Apps Script is available to everyone with a Gmail account.

Cloud Search

Use the power of Google to search across your company’s content. From Gmail and Drive to Docs, Sheets, Slides, Calendar, and more, Google Cloud Search answers your questions and delivers relevant suggestions to help you throughout the day.

***Avail of their free 14-days trial and get the Basic Plan at $4.20 per user monthly!

Zoom is one of the modern video communications work from home tools that are widely used during this pandemic. This is used for audio/video conferencing, web conferencing webinars, meetings, chats.

It offers a full-featured Basic Plan for free with unlimited meetings. There is no trial period. Your Basic plan has a 40 minutes time limit on meetings with three or more total participants. With its daily updates, Zoom simplified its video conferencing and messaging across any device which made workloads, meetings less hassle, and convenience.

***Avail the Basic Plan (for the personal meeting) for free and get their Pro Plan at $14.99 per host per month

WhatsApp is a reliable messaging mobile application for fast, simple messaging and calling. It allows you to send messages, pictures, videos, and even voice recordings, as well as make audio and video calls over the internet for free, rather than using your mobile network which costs you money. This app is good for individuals who have difficulty in accessing stable internet connectivity.

*** It’s free! No service plan available.

Trello is a terrific tool for project management and task management. The visual Kanban boards are flexible, shareable, and let you pack a ton of detail into each card. But Trello isn’t just for work. You can use it to organize just about anything, perhaps your entire life.

Since it was acquired by Atlassian the tool is not entirely for free. When you are using its free plan it has limitations on creating personal boards, cards, and lists. But when you are managing a big team, you need to upgrade on their Business class or Enterprise plan depending on your company’s needs.

***Avail of their Free Plan for personal use or only working in a 3-5 person team and get the Business Class at $9.99 user per month!

Microsoft Teams is a persistent chat-based collaboration platform complete with document sharing, online meetings, and many more extremely useful features for business communications.

Anyone with any corporate or consumer email address can sign up for Teams today. People who don’t already have a paid Microsoft 365 commercial subscription will have access to the free version of Teams.

This tool is essential when you are working in a corporate or big company. It gives you full access to team chats, meetings, and files. You can add people who are outside of your organization, such as partners or consultants, as guests.

***Sign-up for Free! Avail their chat & collaboration tools and get the Microsoft 365 Business Basic at $5 user per month!

Telegram is a messaging app with a focus on speed and security, it’s super-fast, simple, and free. You can use Telegram on all your devices at the same time — your messages sync seamlessly across any number of your phones, tablets, or computers.

Unlike WhatsApp  Telegram has the features offered like secret chat, self-destructing messages, encrypted backup ensure more secured chats. Apart from security features, Telegram is also ahead of WhatsApp in terms of other features like Dark Mode and larger group capacity.

***Telegram is free and will stay free — no ads, no subscription fees, forever.

Apart from MS Teams, Microsoft offers a free version of Microsoft Word, PowerPoint, Excel, and OneNote. Save documents, spreadsheets, and presentations online through Office 365. Designed to help you achieve more with innovative Office apps, intelligent cloud services, and world-class security.

It is basically like G Suite but Office 365 based on installed desktop software, it also provides (less powerful) web-based versions of its applications. Though both suites work well with a range of devices. Pricing varies depending on how you are gonna used it.

*** Get Microsoft 365 Business Basic at $5 user per month!

This platform LinkedIn is a social network specifically designed for career and business professionals to connect. LinkedIn is ideal for building connections for freelance work, a customer base, potential partners, or simply to keep your job prospects open

Whether you are a company/employer or an employee, it is not only worth it but also essential to be present on LinkedIn. And not just having a presence matters, you must have a strong profile on LinkedIn.

If you’re looking for potential candidates for your company, LinkedIn will be a good platform for you as well.

LinkedIn offers a Basic (Free) account as well as Premium Subscriptions which can be tried for one month.

A Basic account is for anyone who wants to create and maintain a professional profile online. While Premium account options for job seekers, sales and talent professionals, as well as the general professionals who want to get more out of LinkedIn.

You can create beautiful images, graphics, paintings, and artwork in Photoshop across any platforms and devices. It is owned by Adobe, along with Premiere Pro, Lightroom, After Effects, Illustrator, and more…

Photoshop is a critical tool for designers, web developers, graphic artists, photographers, creative professionals, and businesses. It is widely used for image editing, retouching, creating image compositions, website mockups, and adding effects. Digital or scanned images can be edited for use online or in print.

Photoshop can improve your business to create marketing materials, like banners, flyers, signs, social media profiles, and content, and can increase your sales.

***Avail their 14-days free trial and get their Business plan in all Adobe apps for $79.99 monthly

 

Workplace is a communication tool for businesses from Facebook. It is a collaboration and communication essential work from home tools that connects employees to one another via an internal social network. Companies pay the user to set up a private version of Facebook for their employees.

It’s not the first enterprise-focus social network, but it seems to win people over because it’s so familiar to the original Facebook experience. Workplace has nearly identical tools for sharing information, joining groups, organizing events, and so forth, but its best use is as a team messaging and communication app.

***Avail their Essential(best for teams) plan for free and get their Advanced(best for entire organization) plan at $4 per person, per month. You try it 30-days for free!

At Slack you can manage all-team communication in one place. You can also keep track of overwhelming email threads, Skype conversations, and text messages.

You can integrate this tool with some web services your company using likewise:

GitHub – For notification and viewing the code
HelpScout – Email support ticket service. The entire team sees support ticket submissions in real-time.
Trello – For project organization tool. You can see cards created/edited/completed in your teams’ Trello portal instantly.

Slack includes a free plan for a single workspace for your small- to medium-sized company or team. You can use Slack with a limited number of features for free, but if you need more they also have standard and plus plans.

*** Free for small teams trying out Slack for an unlimited period of time. And $6.67 per month on their Standard Plan for small and medium-sized businesses.

Skype is one of the widely-known communication tools. Skype for Business is a collaboration software that allows team members to communicate with one another regardless of the device they use.

You can create a Skype account at no cost. Once you do, you can use your Skype account to make free voice or video calls from your Internet connection to other users also using the Internet, though you can’t call people on a cell phone or landline.

Skype also provides a free instant messaging service to communicate with other Skype users. It also supports sending files to other people by simply dragging and dropping the files into your Skype chatbox. You can send pictures, videos, and other files using this service.

*** Skype to skype audio and video calls are completely free. You only need to pay when using premium features like voice mail, SMS texts or making calls to a landline, cell or outside of Skype. *Wi-Fi connection or mobile data plan required.

WordPress. WordPress is by far the most popular open source Content Management System (CMS). It is used by approximately 75 million or 40% of website owners. It is free to install, deploy, and upgrade. You can basically create your own website or launch your own business website without knowledge of hard coding.

It has thousands of plugins and templates powered by a flexible and simple interface, which reduces development cost and deployment time. Plus, it is one of the biggest developer communities that makes you less worried if you are having issues on your website. You can just go over to its community website and look or ask help. You can find resources including a code reference, handbooks (for APIs, plugin and theme development, block editor), and more.

***Avail their Personal Plan for $4 and Business Plan for $25 per month, billed yearly
*** You can check this page for the best alternative WordPress hosting

BONUS:

Discord. Discord is the easiest way to communicate over voice, video, and text. Chat, hang out and stay close with your friends and communities. Designed for creating communities ranging from gamers to education and businesses. Discord specializes in text, image, video, and audio communication between users in a chat channel.

This platform is popular in gaming communities as many official games like Fortnite, and Survivio is using the servers to communicate. It is very cheap, and it is free to start a server. It also contains no ads so that way you are able to chat freely.

Managing a remote team is never simple, and it’s all the more complicated during turbulent times. But if history has taught us anything, it’s that the worst of times often bring out the best in people. By using these tools and resources, you and your business will be better equipped to lead your team and sustain your business stability throughout this pandemic.

***Discord is free for Windows, Mac, Android, iOS and even Linux

Monday.com is a project management tool that enables organizations, businesses to manage tasks, projects, and teamwork.

A Work Operating System(WOS) that powers teams to run projects and workflows with confidence. It’s a simple, but intuitive, Work OS for teams to shape workflows, adjust to shifting needs, create transparency, connect collaboratively, and stop doing manual grunt work.

You can simply integrate this with your existing tools and get more tasks done. Some of these tools are Zoom, Slack, Zendesk, Excel, Trello, and many more.

***You can avail of their free trial for 2 weeks and avail their Basic plan at $8 per month.

Do you use any Work From Home Tools and Resources? Share it down below!

And if you find this blog helpful, let us help everyone and share this.

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